PRINCE2 Foundation 7 - Practice Exam 1

Which is the first step in the recommended approach to defining and analyzing the products?. Creating a product flow diagram. Creating a product breakdown structure. Writing a project product description. Writing a product description.

Which of the following statements is a definition of customer quality expectations?. A summary of the quality activities planned for the project. A description of the measurable attributes of a product. A description of the quality expected of the project’s products. The measurable improvement resulting from an outcome.

Who does the senior supplier represent when making decisions?. Those who will benefit from using the products. Corporate, programme management, or the customer. Those who ensure the project is following a cost-conscious approach. Those who are responsible for the technical integrity of the product.

Which of the following describes an advantage of applying the focus on products principle?. The project management method used is appropriate to the project. Projects that can longer be justified are stopped. Senior management’s time is not wasted managing the project on a day-to-day basis. The project does no more work than necessary to deliver its products.

Which product is used at the end of the project to assess how the project performed?. Project brief. Project initiation documentation. Project product description. Project mandate.

Which of the following are objectives of the initiating a project process? 1. To ensure that there is common understanding of how the quality required will be achieved 2. To identify who needs information, in what format, and at what time 3. To ensure that all the necessary authorities exist for initiating the project 4. To plan the work required for project initiation. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following is a purpose of the starting up a project process?. To establish solid foundations for the delivery of the project. To assign and monitor work packages. To enable the project board to be accountable for the project’s success. To resource and allocate key roles and responsibilities.

Which option represents a characteristic of projects?. Involves work with no defined end point. Involves work across multiple functional divisions. Involves predictable, recurring work. Involves work that brings little change to an organization.

Which of the following options is a factor to consider when structuring the project into management stages?. The availability of the project board. The estimating techniques used for planning. The critical path of the project. Alignment with programme activities.

Which two management products does the business case theme require be produced and maintained? 1. Risk register 2. Communication management approach 3. Business case 4. Benefits management approach. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following options does PRINCE2 recommend in the designing a plan step of the approach to planning?. Creating a product breakdown structure to help identify products. Identifying the types of resources required for each activity. Identifying uncertainties inherent in the plan. Identify the number and length of management stages.

Which process provides the base information needed to make a rational decision about commissioning a project?. Directing a project. Starting up a project. Initiating a project. Managing a stage boundary.

Which of the following levels of plans might be created by organizations that are not following the PRINCE2 method?. Project plan. Stage plan. Team plan. Exception plan.

Which of the following options represents the user interest on a project? 1. Someone who can assess and confirm the viability of the project approach 2. Someone who will represent those who maintain the project’s products in their operational life 3. Someone who can represent those who will buy the project’s products once they have been developed 4. Someone who will be in charge of marketing the project’s products once they have been developed. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following statements apply to an exception plan? 1. The project board approves an exception plan that replaces a project plan. 2. An exception plan may show actions required to recover from the effect of a forecast breach in project tolerance levels. 3. Once approved, an exception plan could become the new baselined stage plan. 4. An exception plan may show the actions required to recover from the effect of a forecast breach in work package tolerance levels. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following statements is true of project assurance?. Project assurance has three focuses aligned to the three interests of the project board. Project support can be assigned project assurance responsibilities. The project manager can be assigned project assurance responsibilities. Project assurance creates the communication management approach.

Which of the following statements describes a minimum requirement for applying the quality theme?. To review the business justification when exceptions are raised. To define how to identify ways of eliminating causes of unsatisfactory performance. To ensure that the project has at least two management stages. To define the project’s approach to communicating and engaging with stakeholders.

Why might a separate person be appointed as a team manager? 1. A team has insufficient motivation due to micromanagement. 2. A team is sited at a different geographic location from the project manager. 3. A team is building products using a specialist skill. 4. A team already has a project manager. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

In which of the following steps in the approach to planning does PRINCE2 recommend using the product-based planning approach?. Designing the plan. Defining and analyzing the products. Identifying activities and dependencies. Preparing estimates.

Which of these options is a minimum requirement for managing business justification for the project?. To split the project into at least two management stages. To record all quality activities carried out during the project. To define a method for baselining products. To identify actions to ensure that the project’s outcomes are achieved.

Which principle addresses the problem that planning beyond a certain planning horizon is difficult?. Continued business justification. Manage by stages. Manage by exception. Tailor to suit the project environment.

Which of the following are purposes of the plans theme? 1. To define the project’s structure of accountability and responsibility 2. To establish whether the targets for time and cost are achievable 3. To provide a baseline against which progress can be measured 4. To establish mechanisms to judge whether the project is desirable, viable, and achievable. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which is a purpose of the quality register?. To define the project’s approach to quality control. To specify a product’s quality criteria. To act as a pointer to quality records associated with a product. To specify a product’s quality methods.

Which role is responsible for ensuring that the benefits forecast in the business case represent value for money and align with the organization’s objectives ?. Executive. Project manager. Project support. Senior user.

Which of the following is one of the benefits of product-based planning?. It helps to define products that are in and out of scope of the plan. It helps to identify the shortest possible completion time of the project. It helps to identify how the performance of the project’s products will be reviewed. It helps to define techniques for estimating throughout a project.

Identify the missing word(s) in the following sentence: [?] is achieved by implementing, monitoring, and recording the quality methods of the project. Quality planning. Quality control. Quality assurance. Project assurance.

Which of these options is a minimum requirement for managing the plans of the project?. To split the project into at least two management stages. To record all quality activities carried out during the project. To define a method for baselining products. To identify actions to ensure that the project’s outcomes are achieved.

Which of the following might be used by the commissioning organization to provide information for the project mandate? 1. A feasibility study 2. A request for proposal 3. A project brief 4. A project initiation documentation. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following statements are true of both project assurance and quality assurance? 1. They provide assurance that the project is being run to corporate standards. 2. They are independent of the managing level of the project management team. 3. The role is carried out on behalf of the business, user, and supplier perspectives of the project board. 4. They are independent of the directing level of the project management team. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Who is responsible for specifying the benefits and subsequently realizing the benefits by using the project’s product?. Project manager. Executive. Senior supplier. Senior user.

Which PRINCE2 role is responsible for securing the funding for the project?. Corporate, programme management, or the customer. Executive. Business sponsor. Project manager.

Which process provides information that the project board uses when deciding whether to initiate the project?. Starting up a project. Directing a project. Initiating a project. Managing a stage boundary.

In a small project, it may be appropriate for the project manager to also carry out the responsibilities of which of the following roles?. Executive. Project assurance. Project support. Quality assurance.

Which PRINCE2 management product helps establish a controlled flow of information between all the project stakeholders?. Project brief. Risk management approach. Communication management approach. Project approach.

Which of the following is a purpose of the initiating a project process?. To answer the question, “Do we have a viable and worthwhile project?”. To prevent poorly conceived projects from being initiated. To make key decisions in and exercise overall control over the project. To enable the commissioning organization to understand the work that needs to be done to deliver the project’s products.

Which of the following is a purpose of the business case theme?. To help establish whether the project is still viable when making key decisions. To understand whether the outputs from the project are fit for purpose. To establish a structure of accountability for the project. To assess and control uncertainty throughout the project.

Which of the following is an example of the business case being developed?. The executive drafting the outline business case. The project board reviewing the justification for the project. The senior user providing a statement of the achievement of benefits during a benefit review. The project manager updating the business case at the end of a stage.

Which process ensures that the project remains aligned to the commissioning organization’s strategy?. Starting up a project. Directing a project. Initiating a project. Controlling a stage.

Which level of management would authorize any deviation that exceeds stage tolerances?. Corporate, programme management, or the customer. Directing. Managing. Delivering.

Which of the following is a purpose of the project product description?. To gain agreement from the user on the project’s scope and requirements. To define how the project will be managed in order to deliver products that are fit for their purpose. To define how the project will control uncertainty. To define how the project will control proposed modifications to the project’s products.

Delegating authority from one management level to the next supports which principle?. Continued business justification. Learn from experience. Manage by stages. Manage by exception.

Which of the following statement describes a minimum requirement for applying the quality theme?. Using the quality review technique to inspect the project’s products. Using quality inspections to assess a product’s fitness for purpose. Using both in-process and appraisal quality methods. Maintaining records of quality activities.

Which of the following is a quality planning activity? 1. Creating product descriptions to understand what is required of a product 2. Scheduling the development activities of a product so that it will match its product description 3. Carrying out a quality inspection on a completed product 4. Defining the quality methods that will be used to check that a product conforms to its quality criteria. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

Which of the following options represents an example of an output?. Benefits management approach. New computer software. Quicker processing of invoices. A 20-percent increase in productivity.

Which two statements about tailoring are correct? 1. PRINCE2 projects should use the recommended PRINCE2 techniques. 2. Management products might be split into many data sources. 3. PRINCE2 projects can comprise as many management stages as are necessary. 4. Principles that are not relevant to the project can be excluded. 1 and 2. 2 and 3. 3 and 4. 1 and 4.

At what time in the project is the business case reviewed and maybe updated? (1) When refining the business case during the initiation stage (2) When creating the project mandate (3) At the end of each management stage (4) When delivering specialist products. 1 and 2. 1 and 3. 3 and 4. 1 and 4.

Which of the following is an objective of the starting up a project process?. To evaluate the various ways the project can be delivered. To decide whether to appoint a change authority. To ensure that there is common understanding of how the quality required will be achieved. To prepare a plan to show how the achievement of the project’s benefits will be measured.

Which principle is being applied when quality criteria are specified in product descriptions?. Learn from experience. Continued business justification. Focus on products. Manage by exception.

What is one of the benefits provided by PRINCE2?. Sets out how to manage projects in particular industries. Provides motivational techniques. Provides a common project vocabulary. Shows how to manage business as usual.

Which of the following is a purpose of the organization theme?. To manage uncertainty within the project. To define the means of delivering the products. To establish an effective approach for communication. To define how the project will verify that products are fit for purpose.

During which of the following processes is the outline business case refined into the detailed business case?. Starting up a project. Initiating a project. Managing a stage boundary. Directing a project.

Which of the following describes how to manage quality throughout a project?. Project product description. Quality management approach. Product description. Quality register.

Which aspect of project performance that needs to be managed helps set the objectives for the expected return on the project?. Costs. Risks. Benefits. Scope.

Which of the following is a purpose of the benefits management approach?. To describe how and when the performance of the project’s products can be measured. To document the justification for the project. To define the project. To pass on details of unfinished work and ongoing risks.

Which of the following is an objective of the starting up a project process?. To plan the management activities needed to ensure that the project outcomes are achieved. To describe how to tailor the commissioning organization’s project management method. To create a business justification for the initiation of the project. To provide management direction and control throughout the project.

How is the principle of continued business justification applied?. By re-evaluating the reason for the project throughout the life of the project. By seeking opportunities to implement improvements throughout the life of the project. By using product description to provide clarity around user’s requirements. By ensuring that there are review and decision points throughout the project.

Which is a minimum requirement for applying the organization theme?. To establish both a customer and supplier project board. To appoint the design authority to the role of change authority when the project is part of a programme. To appoint at least one person to carry out each of the PRINCE2 roles. To ensure that all the responsibilities in the PRINCE2 role descriptions are fulfilled.

How does the plans theme help to implement the manage by exception principle?. By stating that all plans should contain a lessons incorporated section. By providing stage plans to help the project manager manage the day-to-day aspects of a stage. By stating that all plans should contain a tolerance section. By providing a product-based planning approach.

Which principle ensures that the range of stakeholder perspectives is represented within the project management team?. Defined roles and responsibilities. Continued business justification. Learn from experience. Tailor to suit the project environment.

Which of the integrated elements of PRINCE2 provides a stepwise progression through the project life cycle?. Principles. Themes. Processes. Tailoring to the project environment.